Campground Rules

2018 

SCHEDULE "A" TO “LICENSE TO OCCUPY” – CONDENCED RULES & REGULATIONS

 

Our objective is for everyone to enjoy the pleasures of WoodHaven in harmony with our neighbours and our environment. Our mutual understanding and acceptance of these rules and regulations will help greatly in creating a pleasant and trouble-free recreational experience.

 

REGULAR SEASON: Is traditionally from the first full weekend in May to mid to late October with specific dates listed on the Licence to Occupy during which full services are available, weather and conditions permitting. WoodHaven undertakes to maintain services at all times during this period but is not responsible for any damages resulting from interruption of services.

OFF SEASON USE: You are permitted to visit your site for purposes of inspection or retrieval of items, but vehicles (of any kind) are not permitted beyond specific access points as determined by management. Recreational use may be permitted during specific shoulder periods with management approval. A daily charge may apply. 

LICENSE TO OCCUPY:Must be signed at time of reservation.Sites may not be used unless a license to occupy has been signed and payment received. Signing of said License to Occupy signifies agreement by the Occupant to pay all fees as indicated in the License to Occupy. 

PAYMENT:A deposit of $300 is due by October 1stalong with a signed Licence of Occupation and Schedule A in order to reserve a site for the following season, with the balance due by May 1stAny cheques should be made payable to Killam Properties  (Post dated cheques for the balance may also be submitted, if desired, as long as paid in full by May 1st)

Deposit Policy

·         If paid a winter storage fee only - trailer must be removed by April 1st – we will actively be trying to sell your site for the next season and will offer you one opportunity to lock the site for yourself if we have an interested party.

·         If paid storage and deposit for next season and for some reason you are unable to or decide not use the site during the next season, you must notify us in writing prior to March 15th of this intent and remove your trailer by April 1st – you will receive full refund of your deposit less a$25.00 Administration Fee.

·         If you notify us in writing March 15th or later (but before April 15th) and/or remove trailer between April 1 and 15th – you will only get 50% of deposit back (of the normal deposit plus any additional monies you may have paid toward the next season)

·         Notification in writing or removal of trailer April 15th or later will result in no refund of your deposit (if you have prepaid more, you will receive that back)

·         There is no penalty for a delay in removal at the park’s request due to conditions.

 

REFUND OF SITE FEES:Any refunds will be at the sole discretion of WoodHaven.  There will be no refunds given after May 1st.

WINTER STORAGE:Without reservation of a site for the following year, or purchase of Winter Storage the Occupant will be required to move everything from their site by the end of the last full weekend in October. Management has the right to remove anything from the site after that date and charge the Occupant for the moving and storage expense.

SITES: Are designed for recreational use of one trailer and one "family unit" ("family unit" for these purposes includes: occupant(s), children & spouses, grandchildren & grandparents). Supplementary accommodations, such as tents, are not allowed, unless approved by WoodHaven. If a supplementary accommodation is approved, it must be removed and or taken down when not occupied.  Each site is provided with one fire ring and parking for one vehicle – your vehicle must be on your lot not parked on the side of the roadway or in visitor parking.  Any off-site parking of your vehicle must have prior approval from Management and requires a yearly parking pass.  Additional parking fees may apply.  Positioning of these items as well as the trailer and/or shed and decks must have WoodHaven’s approval. Boats, boat trailers and/or utility trailers are not allowedto be stored on-site but may be stored at the back of the park with Management approval.  A storage fee will be applied.   Sub-Letting of trailers is not permitted unless prior approval has been received from Management and an overnight camping fee has been collected from the campers using your trailer in your absence. (Please refer to “Visitors”)  

WATER METERS: Water meters must be installed by the Friday of the May Long Weekend. If you need assistance installing the meter, please contact Maintenance or Management. If the water meter is not installed by that date and/or not hooked up properly, a charge of $75.00 will be applied to your account.  Please note: In order to avoid damage to the water meters, please ensure they are removed, drained and stored in your unit when your unit is winterized or when the water in the property has been shut off, whichever date is earlier. 

SHEDS & DECKS:Must be genuine accessories and/or comply with park standards and be approved by WoodHaven. Sheds must conform to specific size specifications of no larger than 10’x 10’ and 8’ high from the floor of the shed; and only one shed per site.  An authorized “Alteration Request” form is required for any additions or changes to your site.

OUTSIDE REFRIGERATOR:Allowed only if in good condition and kept locked and grounded in a well-ventilated, locked shed.

ADD-ON ROOMS & HARD AWNINGS:Must be manufactured structures with design, installation, and manufacturer approved by Killam/Woodhaven. An authorized “Alteration Request” form is required for any awnings and additions. 

HOLDING TANKS & TOILETS: The correct use of these items is mandatory for travel trailers and park models to facilitate proper sewage disposal and toilet must be marine/low flush type.  A septic gasket must also be used in sewage hook-up. Improper disposal of “grey water” may be deemed as reason for eviction.

ELECTRICAL:The cord from the trailer to the power source must be in good condition and of sufficient capacity and rating to carry the current in the conditions at hand. Extension cords are not permitted. A fee may be charged for the continual resetting of breakers due to over draw on the breaker.

Just as our hydro providers have advised us, we advise you, our camper:

“Power Interruptions and Surges

From time to time, events beyond our control can cause power interruptions or voltage irregularities. Therefore, we cannot guarantee a continuous or constant supply of power and will not be liable for any damages caused by a lack of power, or a power outage or surge. Also, planned interruptions to your electricity service do occur. While we try to provide you with advance notice of such interruptions, we may be unable to do so; and in such situations, the interruptions will proceed as planned. We aren't liable for any damages caused by such planned outages.”

CAMPSITE CARE:(grass cutting & orderliness) is the responsibility of the Occupant unless otherwise arranged through WoodHaven. On weekends, lawns may only be mowed between 9:00a.m.and 5:00p.m. (With gas/electric mowers) If not kept up to WoodHaven standards and the occupant is informed of necessary corrections and fails to comply, WoodHaven will complete all work necessary and bill accordingly for said work. The Occupant must first receive an approved Construction and Alteration request form prior to making any changes to your campsite.  i.e.: tree planting or cutting, decks, sheds, or any other alterations to the lot.

WASHINGMobile Homes, Trailers, etc – we appreciate and encourage clean sparkling units in our park but you must obtain approval from management for time to wash your unit. This is to minimize the affect on water pressure and your neighbours.

TRAILERS & PARK MODELS:ALL units must be approved by WoodHaven prior to entering the park or being moved to a different site.  Age & condition of unit comes into consideration – any unit over 20 years of age will be at the managers’ discretion for park entry as a seasonal.  A fee of $150.00 plus HST will be charged if a Seasonal wishes to change sites after the season has commenced. 

ON-SITE SALE OF TRAILERS & RELATED EQUIPMENT:Campers who wish to sell their trailers/Park Model units and related on-site equipment and structures (collectively, the “Unit”) to a purchaser who will retain the Unit on site must make all sales subject to the following conditions:

 

1.       Sale documents must be processed through Woodhaven and a commission shall be paid to Woodhaven for this service.

2.       The purchaser must be approved as a prospective Licensee by Woodhaven

3.       Woodhaven will not approve an on-site sale of a Unit if its physical condition does not meet suitable standards, the assessment and determination of which will solely be made by Woodhaven, acting reasonably, and based on factors including, but not limited to the age of the Unit; the physical appearance and condition of the Unit; and, the condition of the Unit’s infrastructure.  Where the quality of the Unit is marginal, Woodhaven may withhold approval unless undertakings are provided by the purchaser to ensure that the condition of the Unit will be brought into compliance with suitable standards after closing.

4.       Woodhaven will not approve a sale of a Unit unless proof of ownership in the present owner’s name is provided prior to the sale: for travel trailers a valid proof of ownership is required and for Park Model units, a Bill of Sale in the present owner’s name is required.

INSURANCE:Must be carried by each Occupant for family, trailer and possessions as well as $1,000,000 liability. The use of campground facilities for occupants, their families and guests is at their own risk. An up-to-date copy or proof of insurance is required to be on file at all times.

WINTERIZING: Winterizing services are currently not provided by WoodHaven.

GARBAGE & RECYCLE: Only household waste generated at the campground is acceptable for waste disposal; we ask that these items be properly bagged. B.B.Q.'s, batteries, tires, furniture and other large articles are not accepted. The disposal of these items off the campground is your responsibility; failure to comply will result in additional charges.

SPEED LIMIT: (Cars, motorcycles, golf carts, bicycles, etc.) The speed limited is 10 km/hr and shall be obeyed for everyone’s safety.  Any loud vehicle cannot be operated during quiet hours. (Zero Tolerance - Driving privileges can and will be suspended for noncompliance, leading to possible eviction)

MOTORCYCLES: Motorcycles if owned by the site resident are allowed for the purpose of reaching your site by the most direct route, but you are not allowed to cruise through the park with them.  Ontario Highway laws for motorcycles apply to travel within the parks.

GOLF CARTS: Golf carts are permitted, provided that the cart is insured and that proof of your insurance coverage is submitted to the office prior to opening of the park.  Golf Carts must be marked with appropriate site number and mayonly be used by licensed drivers.  Only electric golf carts are permitted. In addition, golf carts must be equipped with all proper lights (front & back) in order to be used after dark.  Golf Carts may not be used by more occupants than there are seats for in/on the cart.  We will enforce the rules where violations of them come to our attention.  The operation of a Golf Cart while intoxicated will not be tolerated.  Golf Carts are for the sole purpose of travelling on the park road only, not on grass or walking paths.  Failure to complywith the rules and regulations will be handled appropriately.   The use of ATVs, dirt bikes and/or go carts is prohibited within WoodHaven Park.

CAMPFIRES: Shall be burned in the supplied fire ring only, shall not be of a size greater than the fire ring so as to pose any risk, and must not be left unattended while burning at any time. Failure to comply with this regulation will mean the loss of the privilege to have a fire on your site. Firewood should be neatly stored. Cutting down of trees is not allowed. Management may curtail fires during dry or windy periods for safety reasons. Only proper campfire wood should be burned in fire pits; burning of garbage, construction materials, plastics, etc. is not permitted

PETS: All pets must be on a leash,quiet, and cleaned up after at all times in accordance with the Dog Owners Liability Act DOLA. There is a two (2) pet limit per site in our Parks. Pit bulls, Rottweiler’s, and any other aggressive breeds or dogs of any kind are not allowed in the park - even a Chihuahua could be deemed aggressive. Failure to comply could result in termination of occupancy license. Pets are not allowed in the playground, volleyball courts or in the pool area.  Proof of current vaccinations to be provided with each contract renewal. 

CLOTHESLINES: Are not permitted. Use of fold out clothes dryers on deck are permitted as an alternative.

REPAIRS:We do not permit oil changes, mechanical repairs, etc. on vehicles to be done on site.

ALCOHOLIC BEVERAGES:Discreet and responsible use is allowed on campsites. Use of alcohol in all other areas such as horseshoe pits, playgrounds, roadways, store, pool, and recreational hall is contrary to provincial Law and WoodHaven Policy.  Unfortunately a beer bottle in a “koozie” or wine in a wine glass is still blatantly obvious open alcohol in the eyes of the law, and we must react accordingly. Public display of obvious intoxication will be dealt with as necessary.

QUIET TIME:Shall be observed from 11 pm to 8 am daily. At all times Occupants are expected to consider their neighbour's and management's sensitivities, consistent with our quiet family camping concept. All noise emitting devices must be turned off by 11:00 pm. i.e. radios, tape decks, etc. Constant or excessive loud noise is not allowed at anytime.  In consideration of your fellow campers, we ask that any work requiring power tools, excessive hammering, banging or repetitive noise must be done between the hours of 8:00a.m. & 5:00p.m., but not on Long Weekends.

CHILDREN:Their conduct and safety is the total responsibility of their parents. All children are to be on a campsite by 10:00p.m. or dusk, whichever is earlier;not in the playground, woods and/or common areas.  Children 12 & under should be under adult supervision at all times. CFSA Section 79(3) states “No person having charge of a child less than 16 yrs. of age shall leave the child without making provision for his or her supervision and care that is reasonable in the circumstances.” Children 12 and under must be supervised by an adult (over 19) when at the pool. Parents are responsible for ensuring their children are wearing helmets at all times while bicycling in the park.

ENVIRONMENT:The harming, cutting, removal of trees, plants, earth, or park wildlife is not acceptable. Rocks, stones and wood are not to be moved or removed.  We appreciate everyone’s contribution in keeping our park beautiful and free from cigarette butts, candy wrappers, etc.

VISITORS:All overnight visitors will be required to register at the office before being admitted into the park. There is a nightly fee for visitors; there is a seasonal pass available for extended family members or friends, which allows a maximum of 6 people (no more than 4 adults) to stay overnight at a time. They are allowed to stay overnight only if suitably accommodated in Occupant's trailer while the occupant is on site. Day visitors must leave by 11 PM. Occupants are responsible for the conduct and actions of their visitors. Visitors, including the “Family Unit”, caught using a site in the absence of the registered owner will be charged $45.00 + HST per night for the use of the site and services.  Any occupant found sub-letting their site to a third party may have their “Licence to Occupy” terminated.

THE OCCUPIERof a site shall exercise such care as is reasonable in the maintenance of the site during his/her occupancy to see that persons entering onto the site and/or brought onto the site by those persons are reasonably safe while on the site and shall save WoodHaven harmless from any claims as a result of the failure of the OCCUPANT to do so.

A WAIVERof any one or more of the terms or conditions herein contained must be obtained in writing and shall not be deemed to be a waiver of any of the other terms and conditions of this License, other than those specifically waived. In no event shall any waiver be deemed to be a continuing waiver.

IT IS agreed and understood between the Occupant and WoodHaven, that the “TRESPASS TO PROPERTY ACT” governs the relationship between the parties.

We are committed to providing a safe and healthy environment free from violence, threats of violence, harassment, intimidation, abusive language or disruptive behavior of any type for all campers, visitors and employees. We do not condone and will not tolerate any such actions; individuals who violate this Policy are subject to disciplinary or corrective action.